The buildings and sites and equipment of the Wapello Comm. School District will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" shall include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee. Prior to using the district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity. Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district buildings, equipment and sites. The board reserves the right to deny use of the buildings and sites and the equipment to any group. It shall be within the discretion of the superintendent to allow use of school district buildings, equipment, and sites on Sundays.
Organizations, individuals, and other entities who wish to use the school district property must apply at the superintendent's office or with the designated person. It shall be the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It shall be the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.
Activities in the school district buildings and sites shall be supervised by an employee of the school district unless special prior arrangements are made with the superintendent. The employee shall not accept a fee from the user. If appropriate, the school district employee may be paid by the school district.
Entities who use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities who use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
The Board may allow groups, such as the Boy and Girl Scouts and 4-H, to use the buildings and sites without charge. While such groups may use the buildings and sites without charge, they may be required to pay a custodial fee as so defined on the district's rental agreement "For Use of School Property".
It shall be the responsibility of the superintendent to develop the rent agreement "For Use of School Property” for the board’s approval.
Legal Reference: Iowa Code 8D; 123.46; 276; 278.1(4); 279.8; 279.9-.11
Cross Reference: 704 Revenue
Approved: July 18, 1995
Reviewed: October 10, 2002; January 10, 2008; April 11, 2012; 6/8/2020
Revised: February 12, 1998