905 USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

905.1 COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

The buildings and sites and equipment of the Wapello Comm. School District will be made available  to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" shall include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee.  Prior to using the district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity.  Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district buildings, equipment and sites. The board reserves the right to deny use of the buildings and sites and the equipment to any group. It shall be within the discretion of the superintendent to allow use of school district buildings, equipment, and sites on Sundays.

Organizations, individuals, and other entities who wish to use the school district property must apply at the superintendent's office or with the designated person. It shall be the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It shall be the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.

Activities in the school district buildings and sites shall be supervised by an employee of the school district unless special prior arrangements are made with the superintendent. The employee shall not accept a fee from the user. If appropriate, the school district employee may be paid by the school district.

Entities who use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities who use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The Board may allow groups, such as the Boy and Girl Scouts and 4-H, to use the buildings and sites without charge. While such groups may use the buildings and sites without charge, they may be required to pay a custodial fee as so defined on the district's rental agreement "For Use of School Property".

It shall be the responsibility of the superintendent to develop the rent agreement "For Use of School Property” for the board’s approval.

 

Legal Reference:  Iowa Code 8D; 123.46; 276; 278.1(4); 279.8; 279.9-.11

 

Cross Reference:  704  Revenue

Approved: July 18, 1995

Reviewed: October 10, 2002; January 10, 2008; April 11, 2012; 6/8/2020

 Revised: February 12, 1998

905.1R1 USE OF SCHOOL DISTRICT FACILITIES REGULATION

  1. There shall be no alcoholic beverages brought to or consumed in the buildings oron the grounds.
  2. School facilities shall not be available until 1:00 P.M. on Sundays. The only exception will be the Sunday immediately following the Willard Howell Wrestling Tournament. This time is reserved for the Wapello Youth Wrestling Tournament.
  3. The use of tobacco products in school facilities and on school grounds shall be prohibited.
  4. A custodian or employee must be present while the facility is being used.
  5. After a school building has been used by an outside group, cleaning, including restoring the facility or site to the condition it was in prior to its use, will be done by employees assisted by a committee from the outside group. Fees for such work will be charged to the group as part of the rental fee charged for the use of the building. However, if excessive costs are involved in cleaning or otherwise restoring the facility or sire to the condition it was in prior to its use, the Board reserves the right to charge the entity for these excessive costs.
  6. After school district equipment has been used by an entity, the equipment must be returned to the school district in the condition it was in prior to its use. The fee charged to the entity for the use of the equipment will include these costs. However, if excessive costs are involved in restoring the equipment to the condition was in prior to its use, the Board reserves the right to charge the entity for these excessive costs.
  7. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
  8. A cancellation after the facility or equipment is made ready for the entity shall be charged at the full rate. Cancellation made prior to that time shall be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity’s use, whichever is greater.

 

Approved: December 12, 1998

Reviewed: October 10, 2002; January 11, 2008; April 11, 2012; 6/8/2020

Revised: June 8, 2006; 8/13/2009

905.1R2 FEES FOR USE OF SCHOOL DISTRICT FACILITIES

Wapello Community Schools
Rental Agreement for Use of School Property

Current Date:_______________________ Date School Needed:___________

Group Requesting:____________________________________________

Facility Request: _________________________________________ Time Needed:

The use of the facilities of the Wapello School Dist. shall be in accordance with the following:

Building                                                Rental: Room                                      $15.00

Auditorium                                                $25.00 per hour

Gymnasium                                               $20.00 per hour

Lunch/Kitchen                                          $15.00 per hour

ICN Room                                               Actual Cost as

Determined By State ICN

Custodian Services: FEES DETERMINED BY PERSONNEL AVAILABLE/NECESSARY.

During normal working hours                                          $ 10.00

During Non-Working hours (PT help)                               Actual Cost

During Non-Working hours (OT help)                              of Employee

Donated time No Charge

1.              Recognized sponsored youth organizations and/or groups or organizations sponsoring projects in the interest of the local community will not be charged a building rental fee. A one-hour minimum custodial service fee will be charged.

2.              Non-community organizations - not of general community interest will be charged a building rental fee and a one-hour minimum custodial service fee.

3.              Rental fee for local groups, individuals or organizations not coming under the classifications outlined in (1) or (2) above shall be charged a building rental fee and a one-hour minimum custodial service fee.

4.              The final decision of the groups or organizations coming under the classifications outlined in (1) or (2) above is left up to the discretion of the administration.

5.              Alcoholic beverages and tobacco products are prohibited. Beverages and food are not allowed in the auditorium.

6.              A custodian or staff member must be present at all times during the rental agreement period.

7.              Whenever damage caused by vandalism or carelessness results, that group shall reimburse the school district for cost of repairs and may be denied further use of facilities.

8.              The person signing this agreement shall be financially responsible for all costs accrued.

9.              School facilities shall not be available until 1:00 P.M. on Sundays. The only exception will be the Sunday immediately following the Willard Howell Wrestling Tournament. This time is reserved for the Wapello Youth Wrestling Tournament.

10.       Rental periods may not extend past 11:00 p.m.

11.       This Agreement will become null and void if student groups request use of the same facilities during the rental period.

_______________________  Number of Hours of Use

X______________________ Custodial Service Fee

+______________________ Building Rental Fee

Amount Due

School Official

 

Group Representative

905.2 NICOTINE/TOBACCO-FREE ENVIRONMENT

Tobacco and nicotine use is prohibited on school district facilities and grounds, including school vehicles.  This requirement extends to students, employees, and visitors.  This policy applies at all times, including school-sponsored and nonschool-sponsored events.  Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tabacco, nicotine, or other product or leave the school district premises immediately.  It is the responsibility of the administration to enforce this policy.

 

Legal REference:  20 U.S.C. 6083

                              Iowa Code 142D; 279.8, .9; 297

 

Cross Reference:  903.4  Public Conduct on School Premises

                              905.1  Community Use of School District Buildings and Sites and Equipment

 

Approved: July 18, 1995

Reviewed: Oct. 10, 2002; January 10, 2008; April 11, 2012; 6/8/2020

Revised: June 8, 2006

905.3 WEAPONS IN THE SCHOOL DISTRICT

905.3 WEAPONS IN THE SCHOOL DISTRICT

The board believes weapons, other dangerous objects, and look-a-likes in school district facilities and at school district-approved events cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, and visitors on the school district premises or property within the jurisdiction of the school district.

All weapons, dangerous objects, and look-a-likes are prohibited to be carried, possessed, transported, or otherwise stored on school district property and to school district-approved events.  Exceptions to this policy include weapons carried by the following individuals in performance of their official duties:

  • Law enforcement

  • Military personnel

  • Corrections officers

  • Individuals approved in writing by the Superintendent, and;

  • Students and individuals approved in writing by the Superintendent who are actively engaging in a school district approved firearms safety course, hunter education course, or shooting sports activity

Individuals found to be in violation of this district policy will be required to immediately remove the weapon, dangerous object, or look-a-likes from the school district property or event.  Students found to be in violation of this policy or any other board policies related to weapons will be subject to disciplinary proceedings.

 

 Legal Reference:     18 U.S.C. 921

            Iowa Code 279.8; 280.21B; 482A.27(11), 724

 

 

Cross Reference:      502    Student Rights and Responsibilities

                              503    Student Discipline

            507    Student Health and Well-Being

 

Approved:  9/1/21

Reviewed: 

Revised: