800 BUILDINGS & SITES

800 OBJECTIVES OF BUILDINGS & SITES

This series of the Wapello board policy manual sets forth the board objectives and goals for the school district's buildings and sites. It shall be the goal of the board to provide sufficient school district buildings and sites for the education program. The board shall strive to provide an environment which will encourage and support learning.

In providing this environment the school district buildings and sites will accommodate the organizational and instructional patterns that support the education program. The board shall have final authority to determine what is necessary to meet the needs of the education program.

It shall be the responsibility of the superintendent to oversee the day to day operations of the school buildings and sites and to notify the board of areas in need of improvement.

 

Approved: 07/18/1995

Reviewed: May 9, 2002; January 10, 2008; March 14, 2012; 10/9/19

Revised:

801 SITE ACQUISITION IN BUILDING CONSTRUCTION

801.1 BUILDINGS & SITES LONG-RANGE PLANNING

As part of the Wapello board's long-range plan for the Wapello Community School District's education program, the board shall include the buildings and sites needs for the education program. The long-term needs for building and sites shall be discussed and determined by the board.

It shall be the responsibility of the superintendent to provide information including, but not limited to, enrollment projections and education program requirements to the board.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 10/9/19

Revised:

801.2 BUILDINGS & SITE SURVEYS

The Wapello Board of Directors may engage the services of consultants or other personnel to study the needs of the school district's buildings and sites in providing the education program. The results of the services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites.

It shall be the responsibility of the superintendent to make a recommendation to the board regarding the need for such services and who should perform such services for the board.

 

Approved: 07/18/1995

Reviewed: May 9 2002; January 10, 2008; March 14, 2012; 10/9/19

Revised:

801.3 EDUCATIONAL SPECIFICATIONS FOR BUILDINGS & SITES

Buildings and sites considered for purchase or construction by the Wapello Board of Directors or currently owned by the Wapello Community School District and used for the education program must meet, or upon improvement be able to meet, the specifications set by the board. The board shall make this determination.

Prior to remodeling or other construction of buildings and sites, the board may appoint a committee of consultants, employees, citizens, or others to assist the board in developing the specifications for the new or improved buildings and sites. These specifications shall be consistent with the education program, and they will provide the architect with the information necessary to determine what is expected from the facility. It is within the discretion of the board to determine whether a committee shall be appointed.

The education specifications shall include, but not be limited to, the financial resources available for the project, the definition and character of classrooms, the functional use to be made of the rooms, description of specialized needs, and other pertinent information as the board deems necessary.

It shall be the responsibility of the superintendent to make a recommendation to the board regarding the specifications of buildings and sites.

 

Approved: 07/18/1995

Reviewed: 11/13/2003; January 10, 2008; March 14, 2012; 10/9/19

Revised: 11/13/2003

801.4 SITE ACQUISITION

Sites acquired by the Wapello Board of Directors shall meet or, upon improvement, be able to meet the specifications set out by the board prior to using the site for the education program. The board may meet in closed session to discuss potential purchases of sites.

It shall be the responsibility of the superintendent to assist the board and to make recommendations concerning acquisition of sites.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 10/9/19

Revised:

801.5 BIDS AND AWARDS FOR CONSTRUCTION CONTRACTS

The Wapello Board of Directors supports economic development in Iowa, particularly in the school district community. Construction contracts will be made in the school district community or in Iowa from Iowa-based companies if the bids submitted are comparable in quality and can be received without additional cost in comparison to those submitted by other bidders. The board will have the authority to approve or reject construction contracts.

Public, competitive sealed bids are required for construction projects, including renovation and repair, with a cost exceeding the statutory minimums required by law. The public, competitive sealed bid requirement is waived in the case of emergency repairs when the repairs are necessary to prevent the closing of a school. The AEA administrator will certify that the emergency repairs are necessary to prevent the closing of a school. The superintendent will comply with the competitive quote process for those projects subject to the competitive quote law. The superintendent will determine the process for obtaining quotes for projects below the competitive quote limit. The board shall approve the quote for the project.

The award of construction contracts will, generally, be made to the lowest responsible bidder. The board, in its discretion, after considering factors relating to the construction, including, but not limited to, the cost of the construction, availability of service and/or repair, completion date, and any other factors deemed relevant by the board, may choose a bid other than the lowest bid. The board will have the right to reject any or all bids, or any part thereof, and to enter into the contract or contracts deemed to be in the best interests of the school district.

It is the responsibility of the superintendent to make a recommendation and the reason for it to the board for construction contract bids. The board President shall recommend, to the board, which bid to accept.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 10/9/19

Revised: 06-14-2007

802 MAINTENANCE, OPERATION AND MANAGEMENT

802.1 MAINTENANCE SCHEDULE

The Wapello Community School District buildings and sites, including the grounds, buildings, and equipment, will be kept clean and in good repair. Employees should notify the building principal when something is in need of repair or removal, including graffiti.

It shall be the responsibility of the superintendent to maintain the school district buildings and sites. As part of his responsibility, a maintenance schedule shall be created and adhered to in compliance with this policy.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

802.2 REQUESTS FOR IMPROVEMENTS

Generally, except for emergency situations, requests for improvements or repairs shall be made to the superintendent by building principals and the head custodian. Requirements for requests outlined in the maintenance schedule shall be followed.

Minor improvements, not exceeding a cost of $5,000 may be approved by the superintendent. Improvements exceeding $5,000 must be approved by the board. Routine maintenance and repairs outlined in the maintenance schedule shall be followed.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

802.3 EMERGENCY REPAIRS

In the event of an emergency requiring repairs in excess of $25,000 to a Wapello school district facility are necessary to correct or control the situation and to prevent the closing of school, the provisions relating to bidding shall not apply.

It shall be the responsibility of the superintendent to obtain certification from the area education agency administrator stating such repairs in excess of $25,000 were necessary to prevent the closing of school.

It shall be the responsibility of the superintendent to notify the board as soon as possible considering the circumstances of the emergency.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

802.4 CAPITAL ASSETS

To improve the Wapello Community School District's oversight of fixed assets by assigning and recording them to specific facilities and programs and provide for proof loss of fixed assets for insurance purposes, the school district shall establish and maintain a fixed assets management system for reporting capitalized fixed assets owned or under the jurisdiction of the school district in its financial reports in accordance with generally acceptable accounting practices (GAAP) as required or modified by law.

A separate fixed assets listing shall be prepared for set fixed assets in the general fixed assets account group (GFAAF) and for the fixed assets of each proprietary and fiduciary fund. "Fixed assets" in the GFAAF shall include school district buildings and sites, construction in progress, improvements other than buildings and sites, land and machinery and equipment. "Fixed assets" in the proprietary funds shall include school district buildings and sites, construction in progress, improvements other than buildings and sites, capitalized interest, infrastructure, land and machinery and equipment. Fixed assets reported in the financial reports shall include individual fixed assets within an historical cost equal to or greater than $300. Fixed assets accounted for and reported in the proprietary funds shall be depreciated over the useful life of each fixed asset.

The fixed assets management system shall be updated monthly to account for the addition/acquisition, disposal, relocation/transfers of fixed assets. It shall be the responsibility of the superintendent to count and reconcile the fixed assets listing for the general fixed assets account group and for each proprietary and fiduciary fund within the fixed assets management system on June 30 each year.

It shall be the responsibility of the superintendent to develop administrative regulations implementing this policy. It shall also be the responsibility of the superintendent to educate employees about this policy and its supporting administrative regulations.

 

Approved: 10/16/1997

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

802.4R1 CAPITAL ASSETS REGULATION

A.         Fixed assets management team.

1. The fixed assets manager shall appoint a fixed assets management team.

Members of the fixed assets management team shall include:

  • Superintendent, chair;
  • Fixed assets manager;
  • Building principals;
  • Transportation director;
  • One or more facility maintenance personnel;
  • One or more technology personnel.

2. The fixed assets manager, in conjunction with the fixed assets management team, shall:

  • Conduct the initial fixed assets physical count;
  • Developed the initial fixed assets listing;
  • Make a recommendation of a computer software program for managing the fixed assets management system;
  • Enter the necessary data into the fixed assets management system and compile the appropriate reports;
  • Developed forms and procedures for maintaining the integrity of the fixed assets management system; and
  • Maintain responsibility for an accurate fixed assets management system.

B. Initial machinery and equipment fixed assets listing process.

1. Assign up to three individuals from each building, one of which is a member of the fixed assets management team, to oversee their building.

  • Teachers are responsible for their rooms.
  • Administrators are responsible for their offices.
  • Transportation directors are responsible for school district vehicles.
  • Food service supervisors are responsible for their food service areas.
  • Maintenance supervisors are responsible for their supply/storage/office areas.

2. An Initial Machinery and Equipment Fixed Assets Listing Form must be completed for each fixed asset with an historical cost equal to or greater than $300. The following information must be collected and entered into the fixed assets management system.

  • Name of location-Building/Department/room;
  • location-Building/Department/ring code;
  • General fixed assets account group or proprietary fund asset (state proprietary fund);
  • Addition/acquisition date;
  • Serial/model number;
  • Cost historical/addition/acquisition or estimated cost;
  • Description of fixed assets;
  • Fair market value on acquisition date (donated fixed assets only);
  • Department/person charged with custody;
  • Method of addition/acquisition-purchase, trade, gift, etc.;
  • Quantity.

C. Initial real property fixed assets listing process.

  1. The fixed asset manager is responsible to complete the initial real property fixed assets listing.
  2. An Initial Real Property Fixed Assets Listing Form must be completed. The following information must be collected and entered into the fixed assets management system.
  • Acquisition date;
  • Cost-historical/additions/acquisition, including legal, architect, surveying and other related fees;
  • Fair market value on acquisition date;
  • Legal description;
  • Location/address.

D. Determining historical cost.

  1. The historical cost of a fixed asset is based on the actual cost expended in making the fixed assets serviceable. For the initial fixed assets listing of currently owned fixed assets, records indicating actual costs expended in making the fixed assets serviceable may be available in the central administrative office.
  2. Gifts of fixed assets are given on an "historical cost" of the estimated fair market value on the edition/acquisition date.
  3. Fixed assets purchased under a capital lease are given an historical cost of their net present value of the minimum lease payments on the addition/acquisition date.
  4. The historical cost of fixed assets in the proprietary funds must include capitalized interest and infrastructure.
  5. Fixed assets for which the historical cost cannot be determined.

a. Search board minutes to determine the approximate acquisition date, contract approval date, or project approval date.

b. Search central administrative office records at the time of the presumed addition/acquisition date, including those in storage, on microfiche or archives, to determine the actual costs expended in making the fixed assets serviceable.

c. If no records can be found to determine the actual costs expended in making the fixed assets serviceable the school district may estimate that historical cost using back trending/standard costing after consulting with the school auditor.

E. Annual fixed assets listing reconciliation.

The fixed assets manager, in conjunction with the fixed assets management team, shall conduct an annual fixed assets physical count to develop the annual fixed assets listing in a manner similar to the initial fixed assets listing process in B above.

  1. Upon completion of the annual fixed assets listing, the fixed assets listing is reconciled to the fixed assets management system database.
  2. Fixed assets found to have been excluded from the database are added to the fixed assets management system. The fixed assets management system process is reviewed to prevent future incidents of excluding a fixed asset.
  3. Fixed assets unaccounted for are reported to the fixed assets manager who contacts the supervisor of any employee/person in charge/control/custody of the fixed asset. The employee/person in charge/control/custody of the fixed asset has 30 days to account for the fixed asset.
  4.  Fixed assets unaccounted for after 30 days are reported to the fixed assets manager for appropriate action and documentation. "Appropriate action" may include discipline, up to and including discharge, and may require the employee/person in charge/control/custody of the fixed asset to replace the fixed asset.
  5. The fixed assets manager is responsible for documenting the reasons each fixed asset was not reconciled to the fixed assets management team.

F. Addition/acquisition of machinery and equipment fixed assets.

  1. The school district's required purchasing administrative regulations and procedures must be followed to acquire machinery and equipment fixed assets. The school district's required administrative regulations and procedures must be followed for receiving a gift of machinery and equipment fixed assets.
  2. The Machinery and Equipment Fixed Assets Additions/Acquisition Form must be completed for each additional machinery and equipment fixed assets with an addition/acquisition cost of equal to or greater than $300. The following information must be collected.

a. Name of location-building/department/room;

b. Location-building/department/room code;

c. General fixed assets account group were proprietary fund asset (name proprietary fund);

d. Addition/acquisition date;

e. Serial/model number;

f.  Cost-historical;

g. Fair market value on acquisition date (donated fixed assets only);

h. Description of fixed assets;

i.  Department/person charged with custody;

j.  Method of addition/acquisition-purchase, trade, gift, etc.;

k. Quantity.

       3. Machinery and equipment fixed assets acquired in a month must be entered into the fixed assets management system in the same month.

G. Addition/acquisition of real property fixed assets.

  1. The school district's required purchasing administrative regulations and procedures must be followed to acquire a real property fixed asset. The school district's required administrative regulations and procedures must be followed for receiving a gift of the real property fixed asset.
  2. The Real Property Fixed Assets Additions/Acquisition Form must be completed for each additional real property fixed asset. The following information must be collected.

a.         Addition/acquisition date;

b.        Cost-historical/addition/acquisition, cost including legal, architect, surveying and related fees;

c.         Fair market value on a requisition date (donated fixed assets only);

d.        Legal description;

e.         Location/address; and

f.         Addition/acquisition authorization.

    3. For real property fixed assets in the general fixed assets account group, the actual costs of construction in progress, other than infrastructure, is entered into the fixed assets management system in the month in which cost are incurred until the total cost of addition/acquisition is      entered. Upon completion of construction, the total costs accumulated over the period of construction are reclassified to buildings.

 

    4.  For real property fixed assets in the proprietary funds, the actual costs of construction in progress, including infrastructure construction, is entered into the fixed assets management system in the month in which costs are incurred until the total cost of addition/acquisition is entered. Upon completion of construction, the total cost speculated over the period of construction are reclassified to buildings.

    5. Real property fixed assets acquired in the month must be entered into the fixed assets management system in the same month.

H. Relocation/transfer of machinery and equipment fixed assets.

1. A Fixed Assets Relocation/Transfer Form must be completed prior to removing machinery and equipment fixed assets from the current location (See Code Number 802.4E5). The following information must be collected.

a.       Relocation/transfer date;

b.      Quantity;

c.       Current location-building/department/room code;

d.      Name of current location-building/department/room;

e.       New location-building/department/room code;

f.       Name of new location-building/department/room;

g.      Date placed at new location-building/department/room;

h.      Department/person charged with custody; and

2. Machinery and equipment fixed assets relocated/transferred any month must be entered into the fixed assets management system in the same month.

I. Disposal of machinery and equipment and real property fixed assets.

1. A Machinery and Equipment Fixed Assets Disposal Form must be completed prior to disposing of machinery and equipment fixed assets (See Code No. 802.4E6). The following information must be collected.

a.    Disposal date;

b.    Quantity;

c.    Disposal methodjunk, trade, sale, trade-in, etc.; and

d.   Disposal authorization.

2. A Real Property Fixed Assets Disposal Form must be completed prior to disposing of real property fixed assets (See Code No. 802.4E7). The following information must be collected.

a.    Disposal date;

b.    Legal description;

c.    Location/Address;

d.   Purchaser;

e.    Disposal method-trade, sale, stolen, etc.; and

f.    Disposal authorization.

3. Machinery and equipment/real property fixed assets disposed of in a month must be entered into the fixed assets management system in the same month.

J. Lost, damaged, or stolen machinery and equipment fixed assets.

1. A Lost, Damaged, or Stolen Fixed Assets Report must be completed when a fixed assets has been lost, damaged, or stolen. The following information must be collected.

a.         Date of loss, damage, or theft;

b.        Employee/person discovering;

c.         Quantity;

d.        Description of fixed assets;

e.         Location-building/department/room;

f.         Description of loss, damage, etc.;

g.        Filing of police report-yes or no;

h.        Filing of insurance report-yes or no;

i.          Sent for repair-yes or no;

j.          Date returned from repair;

k.        Date returned to location-building/department/room;

l.          Department/person charged with custody; and

m.      Authorization.

2. Fixed assets damaged, lost, or stolen in a month must be entered into the fixed assets management system in the same month.

K. Fixed assets reports.

1. Annual reports for June 30 each year.

a. Fixed assets listing including the following items for the school auditor:

i.             Balance sheet accounting/class code;

ii.           Purchasing fund;

iii.         Description of the fixed asset;

iv.         Historical cost; and

v.           Location.

 

802.4R2 CAPITAL ASSETS MANAGEMENT SYSTEM DEFINITIONS

Back trending/standard costing - an estimate of the historical original cost using a known average installed cost for alike units as of the estimated edition/acquisition date. This cost is only applied to the fixed assets initially counted upon implementation of the fixed assets management system when the historical original cost cannot be determined. It is inappropriate to apply the back trending/standard costing method to any fixed assets acquired after the fixed assets management system implementation date.

Balance sheet accounting/class codes - the codes set out for fixed assets in the Iowa Department of Education Uniform Accounting Manual. They are: 211-sites; 221-site improvements; 222-accumulated depreciation on site improvements; 23 1 -buildings and building improvements; 232-accumulated depreciation on buildings and building improvements; 241-machinery and equipment; 242-accumulated depreciation on machinery and equipment; and 25 1 -construction in progress.

Book value - the value of a fixed assets on the records of the school district, which can be the cost or, in the case of fixed assets in the proprietary fund, the costs less the appropriate allowances, such as a depreciation.

Buildings and building improvements - a fixed assets account reflecting the addition/acquisition cost of permanent structures owned or held by government and the improvements thereon.

Capital expenditures/expenses - expenditures/expenses resulting in the addition/acquisition of or addition/acquisition to the school district's general or proprietary fixed assets.

Capital fixed assets - fixed assets with a value of equal to or greater than ($ capitalization threshold) based on the historical cost.

Capitalization policy - the criteria used by a school district to determine which fixed assets will be reported as fixed assets on the school district's financial statements and records.

Capitalization threshold - dollar limit set for capitalizing fixed assets.

Capitalization interest - interest accrued and reported as part of the cost of the fixed assets during the construction phase in the capital project. The construction phase extends from the initiation of pre-construction activities until the time the asset is placed in service.

 

Contributed capital - the permanent fund capital of a proprietary fund. It is created when a residual equity transfer is received by proprietary fund; a general fixed assets is "transferred" to a proprietary fund; or a grant received is restricted to a capital acquisition or construction.

Cost – the amount of money or other consideration exchanged for goods or services.

Depreciation - expiration in the service of life of fixed assets, other than wasting assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. In accounting for depreciation, the cost of the fixed asset, less any salvage value, is prorated over the estimated service life of such an asset, and each period is charged with the portion of such cost.

Fixed assets - long-lived tangible assets obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include buildings, construction in progress, improvements other than facilities, land and machinery and equipment.

Fixtures - attachments to buildings that are not intended to be removed and cannot be removed without damage to the buildings. Those fixtures with the useful life presumed to be as long as that of the building itself or consider the part of the building. Other fixtures are classified as machinery and equipment.

General fixed assets - capital fixed assets that are not fixed assets of any fund, but of the governmental unit as a whole. Most of these fixed assets arise from the expenditure of the financial resources of governmental funds.

General fixed assets account group (GFAAG) - a self-balancing group of accounts established to account for fixed assets of the school district, not accounted for through specific proprietary funds.

Historical (acquisition) cost - the actual costs expended to place a fixed assets into service. For land and buildings, costs such as legal fees, recording fees, surveying fees, or detect fees, and similar fees are included in the historical cost. For machinery and equipment, costs such as freight and installation fees and similar fees are included in the historical cost.

Improvements other than buildings - attachments or annexation to land that are intended to remain so attached or annexed, such as sidewalks, trees, drives, tunnels, drains, and sewers. Sidewalks, curbing, sewers, and highways are sometimes referred to as "betterments", but the term "improvements" is preferred.

Investment in general fixed assets -an account in the GFAAG representing the school district's investment in general fixed assets. The balance in this account generally is subdivided according to the source of the monies that finance the fixed assets addition/acquisition, such as general fund revenues and special assessments.

 

Land and buildings - real property owned by the school district.

Machinery and equipment - fixed assets which maintain their identity when removed from the location and are not changed materially or consumed immediately (e.g., within one year) by use. Machinery and equipment is often divided into specific categories such as: transportation machinery and equipment which include school buses and school district owned automobiles, trucks and vans; other motor machinery and equipment which includes lawn maintenance machinery and equipment, tractors, motorized carts, maintenance machinery and equipment, etc.; other machinery and equipment which includes furniture and machinery and equipment contained in the buildings whose original cost is equal to or greater than ($ capitalization threshold), and fixed assets under capital leases and fixed assets being acquired under a lease/purchase agreement.

Proprietary fund fixed assets - capital fixed assets that are fixed assets specific to a proprietary fund, such as school nutrition fund or child care fund. Most often these fixed assets arise from the expenditure of financial resources of a proprietary fund.

Replacement cost - the amount of cash or other considerations required today to obtain the same fixed assets or its equivalent.

 

802.5 BUILDINGS & SITES ADAPTATION FOR PERSONS WITH DISABILITIES

The Wapello Board of Directors recognizes the need for access to its buildings and sites by persons with disabilities. School district buildings and sites currently in use will be altered to be accessible to persons with disabilities unless the alteration would cause an undue hardship for the school district. Renovated and new buildings and sites shall be accessible to persons with disabilities.

It is the responsibility of the superintendent, upon board approval, to take the necessary action to ensure school district buildings and sites are accessible to persons with disabilities.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

802.6 VANDALISM

The Wapello Board of Directors believes everyone should treat school district buildings and sites and property with respect for the benefit of the education program. Users of school district property shall treat it with care. Employees discovering vandalism should report it to the building principal as soon as possible.

Persons suspected, found, or proven to have destroyed or otherwise harmed school district property may be subject to discipline by the school district, if the person is under the jurisdiction of the school district, and may be reported to local law enforcement officials. Persons who are not under the jurisdiction of the school district and who are suspected, found, or proven to have destroyed or otherwise harmed school district property shall be reported to the local law enforcement authorities.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

802.7 ENERGY CONSERVATION

In concert with the Wapello board's goal to utilize public funds in an effective and efficient manner, employees and students shall practice energy conservation methods when utilizing the school district's buildings and sites. These methods include, but are not limited to, turning off lights and equipment when not in use, reducing the temperature of the facility, particularly when it is not in use, and keeping windows and doors properly closed or open, depending upon the weather.

It shall be the responsibility of the superintendent to develop energy conservation guidelines for employees and students. Employees and student shall abide by these guidelines.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012; 11/20/19

Revised:

803 SELLING AND LEASING

803.1 DISPOSITION OF OBSOLETE EQUIPMENT

School property, such as equipment, furnishings, equipment and/or supplies (hereafter equipment), will be disposed of when it is determined to be of no further use to the Wapello Community School District. It shall be the objective of the school district in disposing the equipment to achieve the best available price or most economical disposal.

Obsolete equipment having a value of less than $5,000 shall be disposed of in a manner determined by the board. However, the sale of equipment, furnishings, or supplies disposed of in this manner shall be published in a newspaper of general circulation. The publication of the sale shall be published at least one insertion each week for two consecutive weeks. A public hearing shall be held regarding the disposal of equipment with a value of $25,000 or more prior to the board's final decision. The board shall adopt a resolution announcing the proposed sale and shall publish notice of the time and place of the public hearing and a description of the property shall be in the resolution. Notice of the public hearing shall be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date. Upon completion of the public hearing, the board may dispose of the equipment.

It shall be the responsibility of the superintendent to make a recommendation to the board regarding the method for disposing of equipment of no further use to the school district.

 

Approved: 12/12/1998

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012

Revised:

 

803.2 LEASE, SALE, OR DISPOSAL OF SCHOOL DISTRICT BUILDINGS & SITES

Decisions regarding the lease, sale, or disposal of Wapello Community School District real property shall be made by the board. In making its decision the board will consider the needs of the education program and the efficient use of public funds.

Prior to its lease, sale, or disposal, real property, unless otherwise exempted, shall be appraised. Prior to the board's final decision regarding real property with a value of $25,000 or more, a public hearing shall be held.

The board shall adopt a resolution announcing the proposed sale which shall contain notice of the time and place of the public hearing and a description of the property or locally known address. Notice of the time and place of the public hearing shall be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date. Upon completion of the public hearing, the board may dispose of the property. If the real property contains less than two acres, is located outside of the city, is not adjacent to the city and was previously used as a schoolhouse site the property may revert to the owner of the tract from whom the property was taken following the procedures set forth in Iowa Code 297.15-.25. In the case of a sale or lease of school district real property not being used for the education program, unless otherwise exempted, advertisements for bids shall be taken. If the bids received by the board are deemed inadequate, the board may decline to sell or lease the property and re-advertise.

In the case of the razing of a school district facility, at a cost of $5,000 or more, the board will advertise and take bids for the purpose of awarding the contract for the project.

The superintendent shall be responsible for coordinating action necessary for the board to accomplish the lease, sale, or disposal of school district real property, including student-constructed buildings. It shall also be the responsibility of the superintendent to make a recommendation to the board regarding the use of school district real property not being utilized for the education program.

 

Approved: 12/12/1998

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012

Revised:

804 SAFETY PROGRAM

804.1 FACILITIES INSPECTIONS

A program for annual inspection, in addition to those conducted by authorized agencies, of the equipment, facilities, and grounds shall be conducted as part of the maintenance schedule for the Wapello Community School District buildings and sites. The results of this inspection shall be reported to the board at its annual meeting. Further, the board may conduct its own inspection of the school district buildings and sites annually.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012

Revised:

804.2 DISTRICT EMERGENCY OPERATIONS PLANS

The safety and security of the school community is paramount to Wapello Community School District.  While there is no absolute guarantee of safety, it is the goal of the district to encourage and support a physically secure learning and working environment within its buildings.  The district shall work in conjunction with community stakeholders including local emergency management coordinators and local law enforcement agencies to create emergency operations plans for all district buildings and school buildings where students are educated.

The superintendent or their designee shall be responsible for the development, review, and implementation of the district emergency operations plan.  The plan shall include procedures for transmitting alerts regarding emergency situations to school personnel, students, and employers for non-school employees whose presence is regularly required in the school building.  The emergency operations plan shall be updated and reviewed annually by the Board and shall address responses to natural disasters, ,active shooter scenarios, and other emergencies as determined by the district.  The emergency operations plans are confidential and shall not be subject to disclosure under Iowa Code Chapter 22.  However, the district shall publish procedures for students, school personnel, parents, and family members to report possible safety threats on school grounds and at school activities.

The administration shall hold annual emergency operations drills at each district building covered by an emergency operations plan in accordance with law.  The district shall determine which school personnel shall participate and whether local law enforcement and students participate in annual drills.

 

Legal Reference:  Iowa Code 280.30

 

Cross Reference:  800  Objectives of Buildings and Sites

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012

Revised:

804.4 ASBESTOS CONTAINING MATERIAL

Friable and non-friable asbestos containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed. If there is a need to replace asbestos it will be replaced with non-asbestos containing materials. Each school building will maintain a copy of the asbestos management plan.

The Wapello Community School District will appoint and train appropriate employees as necessary.

 

Approved: 07/18/1995

Reviewed: 05/09/2002; January 10, 2008; March 14, 2012

Revised: